The amended Law on Enterprises 2025 abolishes enterprise registration via digital signatures and business registration accounts. Below is an analysis of its impacts and key legal considerations for enterprises.
| Content | Implications | Actions |
| The Law on Enterprises abolishes the method of enterprise registration using digital signatures and business registration accounts. | – Simplifies and standardizes enterprise registration procedures by unifying the electronic identification mechanism, replacing parallel authentication systems. – Enhances data integration, connecting enterprise registration with the National Population Database and other identification systems to verify information at its source. | Review internal procedures related to enterprise registration and changes to business registration certificates. Ensure responsible personnel are updated and capable of using the new electronic identification system in accordance with Decree No. 168/2025/ND-CP |
1. Legal Background on the Abolition of Enterprise Registration via Digital Signatures
In the course of updating and advising clients on new legal policies, DNP Viet Nam Law Firm has identified the abolition of enterprise registration via digital signatures and business registration accounts, and the unification under an electronic identification system, as a notable change introduced by the amended Law on Enterprises 2025. This regulation aims to standardize the electronic authentication system and align it with the National Population Database. This is a technical adjustment that directly impacts procedures for enterprise registration and changes to enterprise registration contents.
The legal basis for this change is provided under Clause 12, Article 1 of the Law amending and supplementing the Law on Enterprises 2025, which simultaneously amends Clauses 3 and 4, Article 26 of the Law on Enterprises 2020. Accordingly, the method of enterprise registration via digital signatures and standalone business registration accounts is no longer applicable. Instead, a new electronic identification system will be implemented in accordance with detailed guidance under Decree No. 168/2025/ND-CP.
2. Changes in Enterprise Registration Methods
The amended Law on Enterprises officially abolishes enterprise registration via digital signatures and business registration accounts under the previous model, and unifies authentication under an electronic identification system. This abolition aims to eliminate parallel authentication mechanisms, avoid system duplication, and enhance data management efficiency. The previous mechanism is replaced by a new electronic identification system designed to be synchronized with national databases.
This change simplifies and standardizes enterprise registration procedures in the electronic environment. The new system strengthens data connectivity between business registration authorities and the National Population Database, thereby enabling more accurate source-based verification. This contributes to preventing identity fraud or the use of unofficial registration accounts.
3. Significance of the Abolition of Enterprise Registration via Digital Signatures
The abolition of enterprise registration via digital signatures does not reduce the level of digitalization of administrative procedures; on the contrary, it promotes a more centralized and unified authentication mechanism. When authentication systems are integrated, enterprises can minimize risks arising from technical errors or data conflicts between platforms. This is consistent with the national digital transformation strategy and the development of e-government.
Additionally, the new regulation enhances transparency and reliability of enterprise registration data. Personal and legal information is directly cross-checked against national databases, thereby improving authenticity and reducing the risk of fraud. For enterprises, compliance with the new electronic identification system helps ensure faster processing and reduces the likelihood of requests for amendments or supplements.
4. What Actions Should Enterprises Take?
In response to this change, enterprises should review all internal procedures related to establishment registration or changes to enterprise registration contents. Updating procedures in line with the new electronic identification system is essential to avoid administrative disruptions. Enterprises should also assign personnel to monitor and implement detailed guidance from business registration authorities.
In addition, enterprises must ensure that personal information of the legal representative and relevant individuals is accurately updated within the national electronic identification system. This helps minimize the risk of application rejection due to data inconsistencies. Proactive adaptation to the new regulations will help enterprises save time and costs in administrative procedures.
5. Recommendations from DNP Viet Nam Law Firm
Based on practical advisory experience, DNP Viet Nam Law Firm recommends that enterprises proactively update legal changes and establish compliance procedures aligned with the new electronic identification system. Delayed adaptation may affect timelines for enterprise establishment, amendments to business registration certificates, or execution of important legal transactions. This is particularly critical for enterprises engaged in investment activities or mergers and acquisitions, where the accuracy of legal documentation is essential.
The abolition of enterprise registration via digital signatures is a reform aimed at enhancing the uniformity and security of the business registration system. Should enterprises require detailed advice on registration procedures, document updates, or legal compliance reviews under the amended Law on Enterprises 2025, the legal team at DNP Viet Nam Law Firm is ready to assist and accompany them. We are committed to providing comprehensive legal solutions to help enterprises operate stably and in full compliance with the latest legal regulations.
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